David Kennedy Recruitment Ltd Privacy Policy

Who we are and how do we process your personal data

David Kennedy Recruitment Limited (company number NI664812) ("DKR", "we", "us", or "our") are committed to protecting the privacy of our candidates, clients and users of our website. DKR, acting as Controller of your data will depend on the services we perform for you, as described below.

We want to provide a safe and secure user experience. We will ensure that the information you submit to us, or which we collect, via various channels (including our website, through written correspondence (including e-mail), conversations or meetings with our consultants, or through any of our offices or websites globally), is only used for the purposes set out in this Privacy Policy.

Through this Privacy Policy we aim to inform you about the types of personal data we collect, the purposes for which we use the data and the ways in which the data is handled. We also aim to satisfy the obligation of transparency under the UK GDPR and any other laws that may be applicable.

Scope

Protecting your personal data is our priority. This privacy policy explains how DKR processes and protects personal data about:

• Candidates who register with us for roles that we are managing for other employers and for roles at DKR, or through our website, job boards, social media sites or other sources.
• Prospective candidates.
• Prospective business clients.
• Business contacts at our clients and suppliers.
• Users of our websites or apps.

Personal data we collect

Candidates

When you register with us as a candidate to provide work finding services to you, you provide and we process your personal data, including but not limited to your name, contact details and information from your CV, current benefits and your expectations for future roles. Where permitted by law, we may also collect information relating to your health (for example, disability information for reasonable work adjustment purposes), diversity information, including race, ethnic origin, as well as details of any unspent criminal convictions where required by a client or by us if you apply for a role with us.

If you use our website, click on links in emails we send to you, open or forward them, or sign up to receive job alerts or other content from us, we also collect personal data from those interactions.

We also obtain personal data about you from third parties, including:

• Referees - when you are offered a job.
• Former employers - to confirm dates of employment.
• Educational institutions - to check your academic qualifications.
• The Disclosure and Barring Service or Disclosure Scotland - if we need to obtain details of unspent criminal convictions.
• Credit reference agencies - if we need to check your financial standing.
• Publicly available sources such as LinkedIn and social media sites to enhance the information we hold about you, to help us find more suitable roles for you.
• Clients to whom we have provided your CV and who have engaged with you as part of a job application or who have given feedback on your CV.

Prospective Candidates

We collect personal data about you, including your name and contact details and professional biographical details obtained from publicly available sources such as LinkedIn and social media sites, so that we can contact you if we think you may be interested in our work finding services at a future date. We may also obtain your personal data through another candidate or an employer who recommends you as a contact.

Prospective Business Clients

We collect your contact details and data relating to your function or position to establish commercial relationships with your company.

Users of our website or apps

We collect personal data such as your IP address and other data about your device which we need to provide our online content to you. We also collect data about your engagement with our website or apps such as the pages you view. If you contact us, we will also collect information about your enquiry.

Clients

We collect personal data such as your name, job title and contact details. We also process personal data about what communications we have had with you, including whether you have opened or forwarded any emails, newsletters or other content we have sent to you. We also process feedback that you provide about our candidates.

If you provide information to us about a candidate (for example, if you confirm a candidate has worked with you or if you provide a reference), then we will obtain your details from the candidate and we will keep a record of the personal data that you provide to us about that candidate.

We process personal data about you from public domain sources such as LinkedIn and social networking sites or because you were a delegate at one of our events or at an event where the event organiser is permitted to share delegate details with us.

Suppliers

We typically collect your name and contact details as a business contact for your organisation.

Providing your personal data

In some cases, it will be necessary for you to provide personal data to us for us to work together. If you don’t provide us with the personal data we ask for, we may not be able to provide you with our services.

How we use your personal data

Candidates

We use your personal data to:

• Provide you with work finding services.
• Communicate with you.
• Enable you to upload your CV and apply for jobs.
• Personalise your experience by creating a candidate profile.
• Enable us to monitor equality and diversity.
• Provide you with interviewing and salary advice.
• Send you direct marketing for the purposes of informing you about job opportunities, industry reports and insights, events, promotions and competitions, and other content in accordance with your marketing choices.

Prospective Candidates and Business Clients

We use your personal data to:

• Determine if you may be interested in our services and how we can assist you.
• Contact you and find out if you are interested in our services.

Clients

We use your personal data:

• To provide recruitment services to you.
• To communicate with you.
• To get feedback from you on our services through client satisfaction surveys, to improve our services and to develop new services.
• To maintain our business relationship with you.
• To answer your enquiries when you contact us.
• To fulfil contractual obligations to you.
• To establish, exercise or defend legal claims.
• For direct marketing purposes.

Suppliers

We use your personal data:

• To communicate with you.
• To maintain our business relationship with you.
• To answer your enquiries when you contact us.
• To fulfil contractual obligations to you.
• To establish, exercise or defend legal claims.
• For direct marketing purposes.

Legal Grounds for Processing Your Personal Data

Under the UK GDPR, we rely on the following legal grounds to process your personal data:

• Performing a contract - where, in order to perform our obligations under a contract with you or to take steps at your request to enter into a contract with us, it is necessary for us to process your personal data.
• Compliance with a legal obligation - where we need to process your personal data to comply with legal or regulatory obligations.
• Our legitimate interests or those of a third party - including:
  • Providing our services to you.
  • Responding to your requests and enquiries (the legitimate interest of DKR in this case is to maintain a constant and updated communication with clients and candidates, which is part of any commercial relationship).
  • Optimising the performance of our website and user experience.
  • Informing you about our services (job opportunities, industry reports and insights, events, promotions and competitions).
  • Ensuring that our operations are conducted in an efficient manner.
  • Providing satisfaction surveys of our services.
  • Contacting prospective business clients in order to establish commercial relationships with business clients.

Automated Decisions and Profiling

We do not make decisions based solely on automated data processing; there is always human intervention before a decision is made.

Who We Share Your Personal Data With

In certain circumstances, we will share your personal data with:

Our Recruitment Partners

DKR operates globally. Our recruitment experts and key members of the business are based all around the world. We may share with or give access to your personal data to other companies within our partnership portfolio.

For example, where appropriate for your job search or if you are looking for a qualified professional to join your organization, we may share your personal data with our recruiter partners specialised in that language or market who could be based anywhere in the world. They process your personal data on behalf of DKR as it may be applicable. An appropriate level of data protection is ensured for this transfer on the basis of the company's service level agreement which follows the UK Standard Data Protection Clauses under S119A (1) Data Protection Act 2018.

Third Parties

If you are a candidate, we share your personal data with clients who have vacancies for jobs which you are interested in.

We also share your personal data and, where necessary, special category data with third-party service providers who perform services and functions on our behalf, such as:

• Conducting employment reference checks.
• Conducting qualification checks.
• Carrying out criminal conviction checks (as required).
• Verifying details you have provided from third-party sources.
• Conducting psychometric evaluations or skills tests.
• Hosting personal data for us.
• Providing professional advice to us.
• Providing data analytics to us.
• Carrying out testing and development work on our business technology systems.
• Administering surveys or competitions on our behalf.
• Assisting us to communicate with you.
• Providing research and mailing house or other direct marketing services.

We contractually require minimum standards of confidentiality and data protection from our third-party service providers. If we need to send personal data outside the EEA, we will ensure that adequate safeguards are in place.

Other Disclosures

In addition, we may disclose your personal data:

• if we are legally required to do so.
• to law enforcement agencies, regulators or other government officials;
• to the new business owners and their advisers in the event of a re-organisation, merger, sale, joint venture, assignment, or other transfer or disposition of all or any part of our business.

Keeping your personal data secure

We have implemented and maintain appropriate technical and organisational measures to protect your personal data from accidental or unlawful destruction, loss, alteration, unauthorised disclosure or access. Only authorised personnel and third-party service providers are provided with access to personal data on a need-to-know basis, and these employees and service providers are contractually obliged to treat this information as confidential.

How long we hold your personal data for

We will keep your personal data for as long as we need to in order to fulfil the purpose, we collected it for, which may be an ongoing purpose. For example, if you’re a candidate, we will retain your personal data for the duration of our business relationship with you and beyond, as we often support candidates with job placements over many years and potentially throughout their careers.

We keep some personal data for longer than others. To determine the appropriate retention period for personal data, we consider factors such as the purposes for which we process your personal data, including any legal, regulatory, accounting and reporting obligations, the nature and amount of personal data that we hold about you, and the potential risk of harm to you from unauthorised use or disclosure of your personal data.

Your rights in relation to personal data we hold about you

You have several rights under UK data protection laws. These rights include the right to ask us for a copy of your personal data, to correct, delete or restrict processing of your personal data; to obtain the personal data you provide to us for a contract or with your consent in a structured, machine-readable format, and to ask us to share (port) this data to another controller.

How to contact us

Exercising your rights, ask questions or make a complaint.

To exercise your rights, withdraw your consent to processing, or have questions or a complaint about our privacy policy you can:

• email us at sarah@davidkennedyrecruitment.com, or
• write to us at:

Changes to our Privacy Policy

We may change this privacy policy at any time. If we do so, we will post updates on this site.

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